Last updated: 19/07/26
Read the Room is operated by Robert S J Lucas Ltd, trading as Workflow Reboot.
For the purposes of UK data-protection law, Robert S J Lucas Ltd is the data controller responsible for the personal information described in this notice.
Contact details
Email: rob@workflowreboot.com
Postal address: 4/8 Paisley Close, 101 High Street, EH1 1SP
Company number: 06182370
Please contact us using these details if you have questions about this notice or how we use personal information.
Read the Room collects feedback from people attending business networking events.
We use that information to:
Read the Room does not publicly rank or score attendees, hosts or events.
Depending on how you use Read the Room, we may collect:
We do not intentionally request special-category information such as health information, political opinions, religious beliefs or ethnicity. Please avoid including this type of information in free-text answers.
The original online form may temporarily contain both survey answers and any optional contact details you provide.
After submission, the information is processed into separate datasets:
The working survey response dataset does not include your email address or telephone number. It records only whether contact information was supplied.
Participating hosts receive combined findings and do not receive individual survey answers linked to named attendees.
Raw submissions held by our form provider are retained temporarily while the responses are processed and checked. They are then deleted according to our retention procedure.
Separating identifying information from survey responses is one recognised way to reduce privacy risk, although information remains personal data where a separate identifier allows it to be reconnected to an individual.
If you opt into personal Read the Room insights, we may connect your attendee record with survey responses from events you attend.
This allows us to:
This connection is made only where you have chosen the relevant option.
Your personal responses are not included as named information in the host’s Room Read.
You may withdraw this permission or ask us to remove your personal attendee record at any time.
We use survey answers to produce combined findings for participating hosts and to understand networking patterns.
Our lawful basis is our legitimate interests in:
We reduce privacy risks by limiting the information collected, separating contact details, reporting combined findings and avoiding named responses.
Where you ask us to connect your responses and provide personal insights, our lawful basis is consent.
You may withdraw consent at any time.
We send Read the Room emails and updates only where you have chosen to receive them.
Our lawful basis is consent.
We will send text messages only if you later provide your mobile number and separately agree to receive texts.
Email consent does not automatically include text-message consent.
We will share your contact details with the named event host or organisation only where you specifically agree to this.
Once your contact details are shared, that organisation becomes responsible for its own use of them and should provide its own privacy information.
If you enter the quarterly prize draw, we use your information to:
Entering the prize draw does not automatically subscribe you to Read the Room or host marketing.
We may also process information to:
Our lawful bases are our legitimate interests and, where applicable, compliance with a legal obligation.
We use third-party providers to operate Read the Room. These may include providers of:
Current providers may include:
These providers process information as part of delivering their services to us.
Contact details are not included in the prompts used to create host Room Read analysis.
We may also disclose information where required by law, to protect our rights or in connection with a sale or transfer of the business.
We do not sell attendee personal information.
Hosts normally receive:
Hosts do not normally receive:
Where you separately opt into communications from the host, we may provide the host with your email address and a record of that permission.
We apply minimum response thresholds and cautious reporting where small groups could make individuals easier to infer.
Effective anonymisation requires the risk of identification to be sufficiently remote, including indirect identification from contextual information.
We may use automated tools, including artificial intelligence, to:
Contact details are excluded from the host-analysis prompts.
Automated tools do not make decisions about attendees that have legal or similarly significant effects.
Read the Room reports are observational and may be reviewed or adjusted before being issued.
Some service providers may process information outside the United Kingdom.
Where this happens, we rely on safeguards recognised under UK data-protection law, which may include:
You may contact us for further information about the safeguards used.
We currently apply the following retention approach:
We may retain information for longer where required by law or needed to establish, exercise or defend legal rights.
UK data-protection law does not prescribe one universal retention period, but personal information must not be kept longer than necessary for the stated purpose.
Depending on the circumstances, you may have the right to:
Because ordinary Room Read survey answers are separated from contact details, we may not always be able to locate or identify a particular anonymous survey response.
Where responses have been connected to your personal attendee record, we will normally be able to deal with your request using your contact details.
To exercise your rights, contact:
rob@workflowreboot.com
You also have the right to complain to the Information Commissioner’s Office.
You can unsubscribe from Read the Room emails using the unsubscribe option provided in the message.
Where SMS is introduced, messages will explain how to stop receiving texts.
You may also contact us to:
Withdrawing consent does not affect processing that took place before it was withdrawn.
We take reasonable technical and organisational steps to protect information, including:
No online system can be guaranteed completely secure, but we review the safeguards used as the service develops.
We may update this notice as Read the Room changes, new functions are introduced or our technology providers change.
The latest version will be available through the Read the Room survey or website.